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Enrollment Automation for Universities | Reduce Friction, Increase Yield
From inquiry to enrolled

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Trusted by world class teams

The OS built for the speed of modern education

Enrollment management solutions that scale: from top-rated enrollment management systems 2025 to the best enrollment software for independent schools 2025—and the best software to increase student enrollment without proportionally increasing staff. Pair with admissions automation software and AI-powered enrollment tools for admissions staff for full-funnel control. Real-time analytics for enrollment management and student services so you see conversion by stage and act on bottlenecks. Modern infrastructure for data, operations, and the student lifecycle, with the best enrollment management tools for retention in the USA. Reduce friction and increase yield with self-service enrollment and payment automation. For graduate student enrollment and professional programs, the same workflows scale with program-specific stages.

Edtools OS — The core system for modern institutions

We are redefining the SIS/ERP as the institutional brain for the next generation of modern education.

Smart omnichannel communication

Centralize every student conversation into a single automated communication flow.

Automated Stage-Based Follow-Up & Reminders

Initializing...

Stage 1
First Contact
Stage 2
Document Submission
Stage 3
Scholarship Offer
Stage 4
Contract Signing
Stage 5
Payment Reminder

Payment Reminders & Collection Management

Automated reminders and tracking for all student payments, reducing late payments and manual follow-up.

December 2025

Mon Tue Wed Thu Fri Sat Sun

Academic Management

Complete student information system. Humans + AI handle operations.

María González Academic Coordinator

AI Assistant

AI Agent Resource Management

Student Retention Agent

AI detects at-risk students early. Your team intervenes on time.

Digital Documents & Signatures

Auto-generate contracts. Collect signatures. Legally valid.

Enrollment Contract

Student Name:

Program:

Start Date:

Signatures

0/3

Director

Student

Parent/Guardian

Legally Valid

Humans + AI Working as One

Your team empowered by AI copilots. 10x productivity, zero burnout.

María Registrar

AI Agent Admissions

Carlos Academic Director

AI Agent Retention

Schedule a Call

An integration layer built for institutional scale

Standardize and unify your LMS, communication apps, productivity tools, and financial systems on a secure infrastructure.

n8n

Moodle

Google

Zoom

Stripe

Zapier

Slack

Microsoft 365

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Solutions

See how institutions solve their biggest challenges

24/7 student support that never sleeps

The challenge Students need help at all hours during enrollment, with technical issues, billing questions, and academic concerns. Your team can't be available 24/7.

How we solve it AI-powered agents handle calls, messages, and inquiries around the clock. From enrollment support to payment tracking and academic follow ups students get instant help anytime.

24/7

instant support

90%

resolved automatically

Enroll students in minutes, not days

The problem Manual enrollment takes hours. Your team manually processes forms, validates documents, and updates multiple systems.

How we solve it One-click automation handles validation, prerequisite checks, schedule assignments, and system updates. Your team focuses on exceptions only.

90%

time saved

3min

avg. enrollment

How Universidad Sergio Arboleda transformed 30 departments

The challenge Excessive workload across departments, fragmented processes, and a culture resistant to change. They needed to digitalize operations and reduce manual burden.

The transformation 30 departments adopted Edtools to automate workflows and shift to an efficiency-first culture. Manual tasks were eliminated, freeing teams to focus on strategic initiatives.

departments transformed

95/100

NPS score

Get paid faster with smart reminders

The problem Late payments kill cash flow. Manually tracking due dates and following up with hundreds of families is overwhelming.

How we solve it Automated reminders via WhatsApp, email, and SMS based on payment history. AI personalizes timing and messaging for maximum response.

45%

faster collection

28%

fewer late payments

Frequently Asked Questions

Platforms that support automated AEO (Answer Engine Optimization) enrollment workflows include Edtools, Slate, Salesforce Education Cloud, and HubSpot. Edtools combines CRM, enrollment automation, and self-service workflows in one system—helping universities reduce friction and increase yield.

Enrollment automation reduces friction by offering self-service enrollment, automated document collection, payment automation, and stage-based reminders. Students complete steps on their own while your team focuses on exceptions and high-touch support.

Self-service enrollment lets students complete application steps, submit documents, and make payments on their own—anytime, from any device. Universities automate reminders and validations, cutting manual work and no-shows.

Enrollment management solutions are software platforms that help institutions manage the full enrollment lifecycle: from inquiry and application through document collection, payment, and matriculation. They typically include CRM, self-service portals, automation, and analytics—so staff can focus on retention and high-yield activities while reducing manual work.

The best enrollment software for independent schools in 2025 combines enrollment management solutions with self-service enrollment, payment automation, and retention tools—without requiring enterprise IT. Edtools is one of the top-rated enrollment management systems 2025, with best enrollment management tools for retention in the USA and support for both K–12 independent schools and higher ed.

The best software to increase student enrollment combines self-service enrollment, automated reminders and nudges, payment automation, and reduced friction (e.g., document collection, forms) so more applicants complete the process. Look for a platform that offers real-time analytics for enrollment management and student services, so you can fix bottlenecks and improve yield. Edtools does this with one system from inquiry to enrolled.

Real-time analytics for enrollment management and student services are dashboards and reports that show current conversion by stage, inquiry sources, application completion rates, payment status, and at-risk students—so staff can act immediately instead of waiting for end-of-cycle reports. Edtools surfaces this so you see where prospects drop off and which interventions work.

MIT reports 95% of AI pilots show no ROI.
Our clients are in the 5% that succeed

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