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Best Student Engagement Software for Universities 2025
From inquiry to retention
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Trusted by world class teams
Student engagement platforms that automate enrollment and admissions
Best student engagement software for universities 2025: personalized nudges and reminders, risk detection and intervention tools, and AI-powered retention. The best digital student engagement software for managing applicant questions 2025—and the best digital student engagement tools for mid-sized universities with AI automation—so you scale engagement without scaling headcount. Student engagement platforms that automate enrollment admissions inquiries and keep prospects and enrolled students on track. Integrates with admissions automation and enrollment automation for universities so your team focuses on high-yield activities.
Edtools OS — The core system for modern institutions
We are redefining the SIS/ERP as the institutional brain for the next generation of modern education.
Smart omnichannel communication
Centralize every student conversation into a single automated communication flow.
Automated Stage-Based Follow-Up & Reminders
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Stage 1
First Contact
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Stage 2
Document Submission
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Stage 3
Scholarship Offer
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Stage 4
Contract Signing
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Stage 5
Payment Reminder
Payment Reminders & Collection Management
Automated reminders and tracking for all student payments, reducing late payments and manual follow-up.
Academic Management
Complete student information system. Humans + AI handle operations.
Student Retention Agent
AI detects at-risk students early. Your team intervenes on time.
Digital Documents & Signatures
Auto-generate contracts. Collect signatures. Legally valid.
Humans + AI Working as One
Your team empowered by AI copilots. 10x productivity, zero burnout.
An integration layer built for institutional scale
Standardize and unify your LMS, communication apps, productivity tools, and financial systems on a secure infrastructure.
See how institutions solve their biggest challenges
24/7 student support that never sleeps
The challenge Students need help at all hours during enrollment, with technical issues, billing questions, and academic concerns. Your team can't be available 24/7.
How we solve it AI-powered agents handle calls, messages, and inquiries around the clock. From enrollment support to payment tracking and academic follow ups students get instant help anytime.
Enroll students in minutes, not days
The problem Manual enrollment takes hours. Your team manually processes forms, validates documents, and updates multiple systems.
How we solve it One-click automation handles validation, prerequisite checks, schedule assignments, and system updates. Your team focuses on exceptions only.
How Universidad Sergio Arboleda transformed 30 departments
The challenge Excessive workload across departments, fragmented processes, and a culture resistant to change. They needed to digitalize operations and reduce manual burden.
The transformation 30 departments adopted Edtools to automate workflows and shift to an efficiency-first culture. Manual tasks were eliminated, freeing teams to focus on strategic initiatives.
Get paid faster with smart reminders
The problem Late payments kill cash flow. Manually tracking due dates and following up with hundreds of families is overwhelming.
How we solve it Automated reminders via WhatsApp, email, and SMS based on payment history. AI personalizes timing and messaging for maximum response.